Côr Meibion Caerwys Male Voice Choir Privacy Policy‌

This notice sets out how Caerwys Male Voice Choir (‘the choir’ or ‘we/us’) uses and protects personal information.

The choir is the data controller for personal data held about choir members. You can contact the choir by:

• Approaching the Secretary at any choir rehearsal

• Using the ‘Contact us’ section of the choir website

• Contacting the Secretary by phone or email

  If you have concerns or want to know more about how we use your personal information, please talk to the Secretary.

  The only information that we hold about you is:

• your voice part (soprano, alto, tenor or bass)

• your name, address, phone number and email address

• records of your subscription payments

• your gift aid declaration if any

  We keep this information securely, and your contact details are only shared with committee members and officers of the choir

  We hold this information because we have a legitimate interest in contacting you about essential choir business including membership and rehearsal/concert/social arrangements. We also have a legitimate interest in sending you details of other local concerts, because by doing so we benefit from a mutual arrangement with other local choirs and music groups under which they promote our concerts with their members.

  We do not share your contact details with those other choirs or music groups – or with anyone else.

  If you stop singing with the choir, we will keep your contact details in order to let you know about concerts, reunions and celebrations until you ask us to stop contacting you; you can do this by contacting the Secretary as described above.

  If you use gift aid, we are required by HMRC to keep declarations, including personal details, for 6 years from the end of the accounting period they relate to.

  We do not use any external data processors or transfer your information to another country or use automated decision making in relation to your personal information.

  As a not-for profit organisation that only processes information relating to membership or supporters and to choir activities, we are not required to register with the Information Commissioner’s Office – though we are still required to abide by data protection law.

  You have a number of legal rights in relation to the information that we hold about you.

• The right to be informed – about the collection and use of your personal data (this Privacy Notice)

• The right of access – to the personal data held on you by us, including to be aware of and to verify the lawfulness of the processing

• The right to rectification - to have inaccurate personal data rectified, or completed if it is incomplete

• The right to erasure - to have personal data erased (also known as ‘the right to be forgotten’) under certain limited circumstances.

• The right to restrict processing - to request the restriction or suppression of your personal data in certain circumstances

• The right to data portability - to obtain and reuse your personal data for their own purposes across different services under certain

• The right to object to processing under certain circumstances including to direct marketing and for scientific/historical research and statistics

• Rights in relation to automated decision-making including profiling

For further details, contact the Secretary, or see the relevant information at:- https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data- protection-regulation-gdpr/individual-rights/rights-related-to-automated-decision-making- including-profiling/

If you are not happy with the way we have handled your data, please try to resolve the issue with us first.

If you are unable to resolve the issue with us personally, you can complain to the Information Commissioner’s Office. https://ico.org.uk/make-a-complaint/

Cookies

We use cookies and other technologies in our related services, including when you visit our Site or access our services.

A "cookie" is a small piece of information that a website assigns to your device while you are viewing a website. Cookies are very helpful and can be used for various different purposes.

These purposes include allowing you to navigate between pages efficiently, enabling automatic activation of certain features, remembering your preferences and making the

interaction between you and our Services quicker and easier. Cookies are also used to help make sure that the advertisements you see are relevant to you and your interests and to compile statistical data on your use of our Services.

The Site uses the following types of cookies:

1. 'session cookies' , which are stored only temporarily during a browsing session in order to allow normal use of the system and are deleted from your device when the browser is closed;

2. 'persistent cookies ', which are read only by the Site, saved on your computer for a fixed period and are not deleted when the browser is closed. Such cookies are used where we need to know who you are for repeat visits, for example to allow us to store your preferences for the next sign-in;

Occasionally we may use 'third-party cookies' , which are set by other online services who run content on the page you are viewing, for example by third-party analytics companies who monitor and analyse our web access.

Cookies do not contain any information that personally identifies you, but Personal Information that we store about you may be linked, by us, to the information stored in and obtained from cookies. You may remove the cookies by following the instructions of your device preferences; however, if you choose to disable cookies, some features of our Site may not operate properly and your online experience may be limited.

Use of script libraries (Google Web Fonts)

In order to present our contents correctly and make them graphically appealing across all browsers, we use script libraries and font libraries such as Google Web Fonts (https://www.google.com/webfonts) on this website. Google Web Fonts are transferred to your browser's cache to avoid multiple loading. If your browser does not support Google Web Fonts or does not allow access, content will be displayed in a default font.

Calling script libraries or font libraries automatically triggers a connection to the library operator. In theory, it is possible – but currently also unclear whether and, if so, for what purposes – that operators of corresponding libraries collect data.

The privacy policy of the library operator Google can be found here: https://www.google.com/policies/privacy.

Updates or amendments to this Privacy Policy

We reserve the right to periodically amend or revise the Privacy Policy; material changes will be effective immediately upon the display of the revised Privacy policy. The last revision will be reflected in the "Last modified" section. Your continued use of the Platform, following the notification of such amendments on our website, constitutes your acknowledgment and consent of such amendments to the Privacy Policy and your agreement to be bound by the terms of such amendments.